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UM Research Responsibility Program

Selected RRP Case Studies & Materials
compiled from previous sessions


Introduction to Responsibility in Research
  1. Researchers' Responsibilities as seen from a Beginner's Perspective
  2. World of Responsible Research/small group discussion format
Authorship, Mentorship, and Data Stewardship
  1. Introducing Three Beginning Researchers
  2. Guidelines for Authorship
  3. Authorship Case Study: Plagiarism
  4. Authorship Case Study: Criteria for Authorship and Attribution
  5. Code of Ethics, American Sociological Association (1997), Authorship Credit
  6. APA Ethical Principles of Psychologists and Code of Conduct (1992), Section 6.23, Publication Credit
Responsible Data Management
  1. Case Study: Designed Experiment
  2. The Jessica Banks Case
Conflict of Interest
  1. Reviewing a Research Grant Proposal Gives Professor Q. a Great Idea
  2. Industrial Sponsorship of Academic Research
Materials to be added here in the future pertaining to the following RRP topics:

For additional reading materials, see the RRP Bibliography.


Introduction to Responsibility in Research
From RRP presentations by Nicholas H. Steneck.


Researchers' Responsibilities as seen from a Beginner's Perspective

Becoming a researcher is a gradual process spread over many years. It is not unusual for students to begin doing research in high school or even grade school. Many undergraduates work in laboratories, conduct their own research projects, and even publish research papers. During graduate studies, the importance of research grows, culminating ultimately in a sustained, independent research project for the Ph.D. thesis.

The beginning stages of serious research at the graduate level are filled to overflowing. There are still endless "basics" to learn, along with the detailed reading and preparation needed to make an original contribution to a field of study. At the same time, there are the hours needed to learn basic research skills and the time spent on basic or exploratory experiments.

During a spare few minutes in the lab squeezed in between classes, eating, and sleeping, your advisor or major professor hands you a sheet of paper announcing the 1998 Research Responsibility Program and adds: "You might want to take in a few of these sessions. They might provide you with some useful information about research practices. I generally encourage my students to attend, but we will also discuss some of these topics from time to time in lab meetings, so attendance is up to you."

What should you do? Would attending further your studies? Will your major professor know if you attend? Or care? Will you really learn anything useful? Is there anything about responsible research that you don't already know, or will be able to pick up along the way? What is the "responsible" decision to make?


World of Responsible Research:

laws & rules . . . codes . . . research ethics

Plan for a Small Group Discussion:

  • Select a discussion leader.
  • Self-introductions (5 minutes). Who you are and your research setting.

  • Getting issues on the table (10 minutes). Describe any research situation you have been in (or have known about) that has raised questions about appropriate or responsible professional behavior. Situations where you (or someone else) have not known or have had questions about what should have been done.

  • Clarification (15 minutes). In each situation described, how could or should the uncertainty have been resolved? How could or should the uncertainty have been clarified? Spend a few minutes discussing what should have been done and why.

  • Wrap-up (5 minutes). Select one of the cases/situations your group discussed and select one "volunteer" to present the case/situation to the larger group.


Definitions of Research Misconduct:

Office of Research Integrity (42 C.F.R. Part 50 Subpart A)

Misconduct or Misconduct in Science means fabrication, falsification, plagiarism, or other practices that seriously deviate from those that are commonly accepted within the scientific community for proposing, conducting, or reporting research. It does not include honest error or honest differences in interpretations or judgments of data.

National Science Foundation (45 C.F.R. ¤ 689.1)

Misconduct means (1) fabrication, falsification, plagiarism, or other serious deviation from accepted practices in proposing, carrying out, or reporting results from activities funded by NSF; or (2) retaliation of any kind against a person who reported or provided information about suspected or alleged misconduct and who has not acted in bad faith.

University of Michigan

I. Policy Statement on the Integrity of Scholarship

A. Integrity in scholarship and teaching is a fundamental value upon which the University is founded. Without integrity, we could not justify the privilege of academic freedom intrinsic to scholarship and education, nor could we provide to society the advancements of knowledge that derive from free and open inquiry.

B. It is, therefore, a fundamental responsibility of the faculty, staff, students, and administration of the University of Michigan to maintain the trust of the public in all research and scholarly activity. It is the shared responsibility of all members of our academic community to assure that misconduct in academic endeavors is dealt with in a timely and effective manner, and that the reputation of the University for high standards of scholarly integrity is preserved.

C. Some lapses in integrity are more serious than others. Lesser offenses, such as carelessness or questionable research practices, should be handled through the normal administrative channels. Other situations are sufficiently grave that they require University review through an inquiry or formal investigation. The procedures outlined in this document govern the steps to be taken in handling major offenses. It is critical to distinguish serious academic misconduct from honest error and the differences of interpretation that are inherent in the scientific and creative process and are normally corrected through further research and scholarship.

D. The University community views serious academic misconduct as potential grounds for termination of employment under appropriate University procedures.

E. Misconduct in the pursuit of scholarship and research includes at least the following major offenses:

  1. Fabrication of data
  2. Plagiarism
  3. Abuse of confidentiality
  4. Falsification in research
  5. Dishonesty in publication
  6. Deliberate violation of regulations
  7. Property violations
  8. Failure to report observed major offenses
  9. Retaliation

See this link for entire UM Policy on Integrity of Scholarship.


Other UM Policies & Pertinent Information:
(see the
OVPR website for a full listing of research-related policies)

Academic Research Policies and Guidelines:

Selected Policies Governing Sponsored Research Activities:

Outside Professional Activities and Interests:

  • Conflict of Interest policies and procedures applying to specific UM areas or used by other institutions (contact OVPR at 734-763-1289 for information).

Policies Pertaining to Inventions, Patents, Copyrights and Tangible Research Property:

Health and Safety:

  • Statement of Principles for Environmental Health and Safety Management and Quality Assurance

Administrative Panels for Research Compliance:


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Authorship, Mentorship, and Data Stewardship
From the RRP presentation by W. Andrew Achenbaum and Shaké Ketefian, October 1998.


Introducing Three Junior Researchers . . . .

One has a very close and personal relationship with his/her mentor.

One sees the mentor as a professional -- one who will direct the research and help the person get a job.

One actually has subversive ideas in mind: assuming that the way to get ahead is to prove one's own genius, this beginning researcher will not mind besting the mentor.

Imagine what sort of collaborative arrangements would result from these three very different student-mentor ties in terms of preparing a particular publication (for instance, reporting a lab experiment that needs to be written up).

Where should boundaries be set at the outset? What positive outcomes might ensue from each of these collaborations?


Guidelines for Authorship
Outline prepared by Shaké Ketefian.
Reference: Midwest Nursing Research Society (1996).
"Guidelines for Scientific Integrity." Glenview, IL.

Scientists are responsible for sharing results with the scientific and wider community, in order to enable replication, further develop knowledge, and to make it possible for the work to be evaluated for practice and public policy.

Journal publications are an important means of sharing knowledge, establishing a record of achievement in science, and assigning responsibility. Authorship indicates accomplishment and leads to prestige.

Authorship practices are guided by disciplinary traditions, customary practices within research groups, journal standards/policies, and professional standards.

1. Who is an author?

  • persons who contribute substantively to published work;
  • persons who assume public responsibility for the work.

2. What is a "substantive" contribution? A substantive contribution is assuming responsibility for two or more of the following:

  • concept and design;
  • execution of study;
  • analysis and interpretation of data;
  • preparation and revision of manuscript.

3. Other considerations in determining authorship:

  • providing financial/technical support and access to facilities is not a basis for authorship;
  • authorship decisions and ordering should be discussed and agreed upon in advance;
  • if contributions change, initial agreement may need to be renegotiated;
  • status of individuals or rank should not be a basis for authorship decisions;
  • principal investigator assumes overall responsibility for all publications, regardless of authorship status, unless negotiated in advance;
  • all authors review final manuscript;
  • fragmented publications are to be avoided;
  • additional information may be provided to the editor as requested to enable full evaluation of manuscript; examples are: access to original data; designation of each author's contribution; copies of articles by authors similar to manuscript under consideration.

4. Considerations in collaborations between faculty and students:

  • definition of authorship is the same as above;
  • time and effort are not by themselves grounds for authorship;
  • authorship decisions should not be affected by employment status or whether a person is paid for their work;
  • dialogue is encouraged at all points to resolve disagreements.

5. Considerations in all collaborations:

  • teams should determine each member's responsibilities, obligations, degree of participation and contribution;
  • work climate should be characterized by openness and collegiality;
  • there should be mutual accountability of members to one another for carrying out the responsibilities they assume;
  • senior members provide mentorship, training and learning opportunities for junior colleagues and students.


Authorship Case Study: Plagiarism
Case adapted by Shaké Ketefian from
Association of American Medical Colleges (1994).
"Teaching the Responsible Conduct of Research Through a Case Study Approach."
Washington, D.C., AAMC. Case B6, pages 51-52.

The Case:

Dr. Charles, a mid-career faculty member, was revising and updating a book chapter. This led her to review other articles on the same subject to help determine what new material to cover. During the course of her reading, she came upon a chapter in a major text by Dr. Long, a department chair in a leading psychology department, that contained long passages from her previous chapter without attribution.

Dr. Charles called Dr. Long and confronted him with her finding. At first, he vehemently denied having used any of Dr. Charles' text inappropriately. Dr. Charles then faxed Dr. Long copies of the offending passages [and ostensibly her original chapter for comparison purposes]. After some delay, Dr. Long finally responded, acknowledging that the language was indeed remarkably similar; he noted that he had engaged younger members of his research team to write portions of the chapter because he was very busy at the time that the deadline was approaching. Furthermore, to defend himself, he pointed out that much of the original research on which her chapter was based was derived from the work of his team. He admitted only to negligence in not adequately monitoring the activities of his students and subordinates.

Dr. Charles replied that the students/other team members were not acknowledged in Dr. Long's chapter either, and that admission of plagiarism required more than an apology. She indicated her intention to report the matter to Dr. Long's dean and the editor of the text [his and hers?].

Considerations to keep in mind when discussing or pondering the questions listed below:

  • keep in mind the various perspectives, points of view, and the types of considerations that might be held by different parties in the conflict;
  • identify the consequences of alternative courses of action;
  • describe any conflicts of interest, obligations, or values;
  • describe duties, obligations, or legitimate expectations of the different parties.

Questions:

  1. Did Dr. Charles act appropriately? Considering the differences in status between herself and Dr. Long, what professional risks was she taking, if any?
  2. Did Dr. Long do anything wrong? If so, what? What obligations did he violate, if any? Would your answer be different if he were copying his own previous writings instead of someone else's?
  3. What should Dr. Long's dean consider in deciding on a course of action?
  4. What would the editor of Dr. Long's text consider and do? What would Dr. Charles' editor consider and do?
  5. What obligations as mentor does Dr. Long have to his students and research team members? What obligations as senior investigator and/or author?
  6. Do you see any role in this case that might be played by Dr. Long's students and team members? If so, what?


Authorship Case Study:
Criteria for Authorship and Attribution

Source:
Association of American Medical Colleges (1994). "
Teaching the Responsible Conduct of Research Through a Case Study Approach."
Washington, D.C., AAMC. Case B3, pages 45-46.

The Case:

Bob Powell, a postdoctoral fellow in biochemistry, has just completed a manuscript detailing the results from the first project in which he had taken a leading role. The focus of his project has been to discern the ways in which humans metabolize sulfites, a class of chemicals commonly used to preserve wines and dried fruits. Although he had developed the rough outlines of the project on his own, he owes much to individuals both inside and outside his lab. The assistance he received from others includes the following:
  • A colleague at another university, a toxicologist specializing in food additives, shared with Bob his previous work on the in vivo activity of sulfites, information that allowed Bob to choose the ideal animal model for the experiment -- the Abyssinian field mouse.
  • A friend of his, who happened to be a wildlife specialist, provided Bob with much advice on rearing and maintaining a colony of Abyssinian field mice such that he would have stable pool of animal subjects.
  • A highly experienced technician in the lab gave Bob advice on modifying an assay he had been using, which finally allowed him to measure successfully sulfite metabolites in mouse urine. This technician also assisted in writing up the methods section of the paper.
  • The number of assays that Bob had to conduct was quite sizable and more than he could manage on his own, given the other demands of the project. Thus, an undergraduate college student collected most of the urine samples and conducted the assays yielding the data.
  • Finally, a senior researcher in a neighboring lab who took an interest in Bob's career offered to review the initial drafts of Bob's paper. By the end of the writing process, this researcher had helped Bob outline the paper, suggested a few additional experiments that strengthened the paper's conclusions, and made a number of editing changes in the penultimate draft that enhanced the paper's clarity.

Questions:

  1. What kind of attribution should be given to each of these individuals who contributed in one way or another to Bob's project? For example, who should be recognized as an author and who should receive an acknowledgement in the paper? Who does not merit formal recognition?
  2. What criteria should be applied when determining whether:
    • to list someone as an author?
    • to note someone's contributions in the acknowledgement?
  3. What are the responsibilities of authors in representing the contributions of others?
  4. At what point in the process of conducting and reporting on one's research should decisions concerning authorship and acknowledgements be made?
  5. Are decisions concerning attribution entirely Bob's responsibility? Should he consult with others? Why or why not?

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Responsible Data Management
From the RRP presentation by Brenda Gillespie and Edward D. Rothman, November 1998.


Case Study: Designed Experiment
Copyright 1998 by Brian Yandell, Department of Statistics, University of Wisconsin (yandell@stat.wisc.edu).
Case displayed here with permission from the author.

Dr. John designed an experiment in his grant to compare two different fiber diets, stating that he would need 200 subjects, in this case goats. The outcome concerns % fat content of milk after three weeks. He would like to see a treatment difference, but would not be upset if there were none. The research was funded, for less than the full amount, and the study proceeded as planned, more or less.

  • Should we be concerned about Dr. John's biases at this point?

Part way through recruitment, Dr. John realizes that no differences are emerging -- the new diet is no better than the old. Since funding has gotten tighter, with lab expenses higher and the new RA stipend rate increase (without warning), Dr. John decides to stop the experiment after 113 animals.

  • Is Dr. John justified in stopping early? (Would your answer change if you knew that the new diet has additives that have never been fed to animals?) How could he have designed the study better in this regard?

Now Dr. John wants to "validate" his results. He turns to Belinda, a statistician at the nearby Consulting Facility, to verify his analytical approach. Dr. John offers to put Belinda on the paper if she will provide a nice graphical display to show no differences. Well into the discussion, Dr. John volunteers that he looked at his results and stopped recruitment, as he understood to be standard practice in his field.

  • What should Belinda do?


The Jessica Banks Case
Source: "Moral Reasoning in Scientific Research: Cases for Teaching and Assessment,"
Poynter Center for the Study of Ethics in American Institutions, Indiana University

Jessica Banks, a Ph.D. student in Professor Brian Hayward's lab, has recently defended her dissertation and is now ready to file it and leave for her new job. During her second year, when starting research in Hayward's lab, Banks divided her time among three projects. Then in her third year, after consultation with Hayward, she decided to continue and expand upon one of the three lines of investigation for her dissertation research. This was also the project most closely related to Hayward's grant at the time. Later, Banks's experimental plan and early results were included in Hayward's grant renewal. The other two promising lines of research were left incomplete.

Banks's new job is a tenure-track position in a mid-sized western liberal arts college. Shortly before leaving for her job, she comes into the lab to pick up her notebooks. Although her new faculty position will place a heavy emphasis on teaching, she is looking forward to continuing to do some research as well. In particular, she is eager to pick up where she left off with the two uncompleted projects she worked on before.

Professor Hayward meets Banks on her way into the lab, and their genial conversation abruptly changes when she mentions she has come to take her notebooks.

Hayward exclaims, "You can't take those notebooks away -- they belong to the lab!"

Banks is confused. "But I did the work, and I wanted to follow up on it. I can't do that without the notebooks."

Professor Hayward is adamant. "I'm sorry, but you should understand this. This lab is a joint enterprise, and all the work you did was funded by money I brought in via grants. The notebooks don't belong to you, nor to me; they belong to the lab, and the work will be continued in this lab. I've already talked to one of the new students about working on those projects this fall."

Banks, seeing her plans fall apart around her, protests, but Hayward is implacable. After a few minutes, she stalks away, without the notebooks.

Later that afternoon, Banks gets together with her classmate Paul Larson, and during their conversation, she tells him about her run-in with Hayward.

"Look," says Larson. "Hayward has no right to deny you access to the information in the notebooks. Even if the books should remain in the lab, you did the work that generated all the data."

"I know!" says Banks. "But Hayward wouldn't listen to that argument when I made it."

"Here's my suggestion," says Larson after some reflection. "Just stop by the lab and photocopy the books some time during the weekend. I happen to know Hayward will be out of town, so he'll never know. That's the fair thing to do: He gets to keep the notebooks in his lab, and you get a copy of the data you collected."

Banks seems uncertain, but says she'll think about Larson's suggestion and decide before the weekend.

Should Banks photocopy the notebooks? Why or why not?


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Conflict of Interest
From the RRP presentation by Fred L. Bookstein and Elaine L. Brock, February 1999.


Reviewing a Research Grant Proposal Gives Professor Q. a Great Idea
A case study by Professor Robert L. Switzer, Department of Biochemistry,
University of Illinois at Urbana-Champaign
Case displayed here with permission from the author.

Following its usual practices, the NSF has sent Professor Q. a research grant proposal to review because they feel she's a good outside expert. Is she ever! Studying the proposal, she discovers that the person submitting the proposal, Dr. F., whom she does not know personally, has begun to work in the same research area as she does. Not only that, but Dr. F. has some impressive preliminary data and some very clever and highly feasible ideas for making rapid progress in his research. Dr. F. hasn't done these experiments yet, of course, because he doesn't have the grant funds. With a sinking heart, Professor Q. realizes that if Dr. F. is successful, he will make some major contributions toward the problems she's been studying -- without as much success as she would like. Of course, her lab is set up, equipped and has the materials to try out Dr. F.'s great ideas. She could easily beat him to the punch, and, since grant reviewers are anonymous, he'd never know that she got the ideas from his grant proposal.

Professor Q. knows this would be a highly unethical act (although everyone hears rumors about cases in which it happened), but she resists the temptation. But the genie is out of the bottle . . . She can't just forget those terrific ideas. Dr. F.'s approach is better than their current approaches.

What should Professor Q. do? Should she return the grant proposal to the NSF and say she can't review it because of a conflict of interest? Should she give it the high rating it deserves? How can she pretend in her own research not to know about Dr. F.'s good ideas? Shouldn't a scientist take the best and most efficient approach that is available? Should she call up Dr. F. and tell him what's going on and ask to collaborate? Is that fair to Dr. F.? Is there any way this dilemma could have been avoided?


For the case study,
Industrial Sponsorship of Academic Research, and others,
see "
On Being a Scientist: Responsible Conduct in Research,"
copyright 1994 by the National Academy of Sciences.


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This page last updated August 30, 2000.

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